Step by Step: Submit an Article

Overview

Template for Article

Step 1: Registration and Login

Step 2: Study the Following Detailed Instructions on Format and Style

Step 3: Title and Abstract

Step 4: Insert the Authors Names and Institute Data

Step 5: Follow the Template for Article-Upload

Step 5a: File-Upload

Step 6: Waiting for Review, Comments and Acceptance

Step 1: Registration and Login

Register on the EURO-NanoTox-Letters-Homepage to get permission for submission of an article.

Login by following the “Submit an Article”-link or the “login/register”-link in the main menu. After a successful login you will be forwarded to the dashboard-screen.

Dashboard-Screen after successful Login

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Step 2: Study the Following Detailed Instructions on Format and Style

The manuscript you submit should be the final version that you wish to be sent for peer review. Please do not send partial versions or drafts unless we specifically request that you do so. All figures and tables should be included with the submitted version. Figures should be separated from the text, each in its own separate file – do not merge art into the text. Tables should, however, be merged in the text.

· Abstract

Please provide us with a concise abstract for your article. This is particularly important being that the publication type is an online version.

· Heading structure

A maximum of three levels of headings will be used in EURO-NanoTox-Letters.
– Do not use acronyms in headings.
– Do not use the heading “Introduction”. The material that immediately follows the title of the article is the introduction, this is to be used without a heading.
– Do use each level of heading uniformly throughout the manuscript.
– Do create headings that:
(1) help the reader find information quickly,
(2) are descriptive yet specific,
(3) are compatible in phrasing and style, and
(4) are concise (less than 50 characters).

· Notes

While footnotes are generally discouraged in scientific publications, the template will allow you to create them. You should use these notes sparingly and make every effort to include all necessary information in the main body of text.

· Cross-references

Please select several cross-references relevant to your article. Cross-references are related articles in EURO-NanoTox-Letters that will form valuable “see also” links for the reader. Cross-references should be selected via the functionality in the article template or from the list of article titles given on the Homepage. To insert a cross-reference using the article template, double-click where it is indicated to open a window that shows the hierarchical structure of EURO-NanoTox-Letters to the level of article title. Select a category, a subcategory, an article title, and then you may select up to a maximum of three cross-references.

· Keywords

As part of the online article submission process and also the article template, you will be asked to enter several keywords by which your article will be searchable. You will be prompted to select keywords as part of the “Article details” dialog box that opens along with the template. Click on the down arrow to see some examples; either select one of these or enter a new one of your own. To modify your selected keywords or any other information about the article, click on the article-headline.

· Reference list

The reference list at the end of your article provides substantiating references for factual statements in your main text. Please follow these guidelines:

  1. Each article cited in the reference list must have an accompanying numerical in-text citation (e.g. “It has been demonstrated experimentally [5] that…”)
  2. Please format your reference list in accordance with the style used to cite references in PubMed (see examples below).
  3. Citations in the bibliography must contain complete publishing information. List all authors’ names, regardless of the number of authors. For each author, supply all initials and last name. For a book, give the complete title, edition (if other than first), the publisher and city, the year of publication, and the page number(s). Please also give inclusive pagination (include the first and last page numbers of a paper), to indicate to the reader whether the paper is long or short.
  4. Unpublished work should not be included in any review publication as it has not yet been peer-reviewed and could put the work in jeopardy of getting published in the primary press.
  5. References in the bibliography should be numbered.
  6. When citing a specific passage, table, or figure in a print reference, give the exact page number where gthe item appears; for example, “Reference 11, p. 196.”

Many publishers are now assigning a unique Digital Object Identifier (DOI) to journal articles, book chapters, etc. This identifier, once assigned, persists through the lifetime of the object and can be used to find the object on the Internet, even if it is moved to another URL. See the URL www.doi.org for more information. If a DOI is assigned to the material that you cite, include the DOI in the reference.

· Further reading list

Many readers will use EURO-NanoTox-Letters as a first reference source to orient themselves to the subject. The purpose of the further reading list is to provide additional sources of general information should they wish to inquire further. If you are aware of general books or articles that may be useful to the reader and do not appear in your reference list, you may add a separate reading list after the reference list. Recent journal articles may also be included if they are not too specialized.

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Step 3: Title and Abstract

Please insert the title of your article in the first line. In the next field your abstract should be posted. After this, it is recommended to click on the “Save draft”-button on the right side of the screen to pre-save your article.

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Step 4: Insert the Authors Names and Institute Data

In the following field you are asked to choose the role of the author (author, corresponding author). Please insert the name (surname, first name) and the organisation (institute, super ordinate entity, city, country) data.

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Step 5: Follow the Template for Article-Upload

For generating a standardized document you are asked to fill in the following fields:

Title, Abstract, Corresponding Author and Authors, Keywords


Note: Please use the Button “insert plain text” to paste the abstract-text.

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Step 5a: File-Upload

If you don’t send your document(s) via e-mail you may upload it and put a link onto the document.

Note: The file must have an unique filename which has to fulfill the following criteria:

2009_001_0001_to_0018_ENTL_surname.pdf

2009_001 – the year and the number of the current issue
_0001_to_00018 – the page numbers your document is assigned to
_ENTL – the abbreviation of the journal
_surname
– the corresponding author’s surname

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Step 6: Waiting for Review, Comments and Acceptance

After submission, your article will be checked by the editors. The article will be already published after pre-acceptance by the editors, so that it is possible to publish without time-delay.
At the same time the article will be sent to the reviewers. During the time period of pre-acceptance and acceptance by the reviewers, it will be possible for registered users to comment on the article so that the scientific knowledge is disseminated rapidly.

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